In 2026, Sweden remains one of the most transparent and stable markets in Europe, attracting foreign capital with its low level of bureaucracy and strong payment culture. For many Polish investors, formalising their presence in Scandinavia is a natural step in scaling their business. Although the system is business-friendly, registering a company in Sweden requires precise preparation of documentation and an understanding of local legal specifics.

Choosing a legal form – AB or Enskild Firma?

The choice of legal structure determines subsequent tax obligations and financial liability. For foreign entrepreneurs, the safest and most prestigious option is the limited liability company (Aktiebolag – AB). This is a legal entity in its own right, which separates company finances from personal assets.

An alternative for smaller ventures is the sole trader structure (Enskild firma), but in B2B relationships Swedish partners strongly prefer to work with AB entities. The table below outlines the key differences to help you make your decision.

Registration procedure step by step

To successfully set up a company in Sweden, you need to follow a clearly defined sequence of steps. The process in 2026 is largely digital, but requires gathering documents in the correct form.

1. Articles of association and capital

The first step is to draw up the articles of association (stiftelseurkund) and the company statutes. These documents define the business purpose, the number of shares and the board structure. You then need to open a provisional bank account and deposit the share capital of a minimum of 50,000 SEK. The bank then issues a certificate that is required to proceed further.

2. Submitting the application to Bolagsverket

The complete set of documents is submitted to the Swedish Companies Registration Office (Bolagsverket). This is where the actual registration application is filed. Bear in mind that documents drawn up in Polish must be translated into Swedish by a sworn translator.

Waiting times vary, but registration typically takes no more than six weeks from the date of submission. During this period, the authority verifies that the company name does not conflict with existing entities and that board members have no prohibition on conducting business activity.

3. Registration with the Tax Authority (Skatteverket)

Once the company registration number (organisationsnummer) has been obtained, the crucial step at the tax authority follows. You must apply to register as a VAT payer and to be granted F-skatt status (corporate income tax). Without F-skatt, Swedish business partners may refuse to pay invoices, fearing they could be held liable for withholding tax on behalf of the contractor.

Challenges for Polish entrepreneurs

Running a company in Sweden comes with obligations that may be unfamiliar to those accustomed to Polish conditions.

To register an Aktiebolag smoothly, at least one board member or deputy must be a resident of the EEA. If this is not the case, it is necessary to appoint a process agent in Sweden.

If you plan to stay in Sweden for more than three months to personally oversee your business, the Swedish Migration Agency may take an interest. EU citizens have the right of residence, but must register their right of residence (uppehållsrätt) by demonstrating employment or sufficient means of support.

Every person on the board must have full legal capacity and must not have any convictions for economic crimes.

Day-to-day business operations in Sweden

Success in the Scandinavian market depends not only on the quality of services but also on transparency. There is no way to “work around” Swedish business regulations – Skatteverket’s digital systems are watertight. Key sectors such as construction and transport are subject to additional regulations (e.g. ID06 identification cards on construction sites).

Timely reporting is also essential for any company in Sweden. Delays in VAT returns or employer declarations (AGI) result in automatic penalties. For anyone operating in this market, working with an experienced accounting firm that understands the cross-border dimension is an investment in security.

Summary

Despite higher labour costs, the Swedish market offers Polish entrepreneurs stable margins and predictable regulation. Getting the start right – from choosing a legal form to completing tax registration – is the foundation on which a long-term competitive advantage can be built. If your goal is to run a professional company in Sweden, it is worth starting with a solid plan and a consultation with the experts at Revea.

In the latest issue of Fortnox Magazine, our CEO Martin Krus is interviewed about the decision to dare to change everything at once. A year ago, Revea consisted of three consultants. Today, we are eleven employees sitting in newly renovated premises in central Stockholm, working with companies that have high demands for structure, pace, and technical excellence.

Challenging traditional ways of working

‍The foundation for the change was a feeling that the traditional offering in the industry was not enough. To stand out and create clearer customer value, Revea chose to scrap continuous hourly billing. Instead, the business is now built on transaction-based pricing and clear packages – something that is particularly suitable for larger companies with complex flows.

— "We decided to do everything at once. New packaging, new premises, new clients, and new competencies. It requires courage and a very clear plan," says Martin Krus in the interview.

Technology that strengthens relationships

‍A central part of Revea's way of working is the use of modern technology. Automation, system support, and AI support for reporting and interpreting numbers are no longer optional, but a prerequisite for delivering at a high level. However, Martin emphasizes that technology must never replace personal contact.

— "Technology should strengthen us, not replace the relationship," he explains.

Seven authorized consultants

‍Today, Revea has reached a rolling turnover of around SEK 12 million. Out of the eleven-person strong workforce, seven are authorized accounting consultants, making up about 65% of the team. This is proof that the investment in high competence and a modern way of working has paid off.

Do you want to read the full interview?
‍You can find the feature on Revea on page 21 in the digital version of Fortnox Magazine: Read the magazine here

In 2026, Sweden remains a leader in the digitalisation of business processes within the European Union. For Polish investors, this means that accounting services for companies in Sweden are no longer simply a matter of recording invoices – they are an advanced real-time reporting process. Errors in adapting to Swedish standards (e.g. incorrect K2 vs K3 classification) can result not only in corrections but also in a loss of credibility with business partners and banks.

Legal framework and the role of the Accounting Standards Board

The foundation on which every legitimate company in Sweden rests is the Accounting Act (Bokföringslagen). However, it is the guidelines issued by the Swedish Accounting Standards Board (Bokföringsnämnden – BFN) that determine how a company’s financial transactions must be correctly recorded.

In 2026, the key distinction for entrepreneurs is between simplified rules and full financial reporting. A professional accounting firm in Sweden must precisely determine whether a given entity qualifies as a “smaller company” and may apply K2 rules, or whether it must transition to the more complex K3 standard. This is the best way to maintain a transparent financial position and avoid questions from auditors.

Scope of accounting services for different entity types

The Swedish market demands flexibility. A comprehensive offering from accounting firms extends far beyond large corporations. The accounting requirements for sole traders, small trading companies and foreign branches each have their own nuances – but the requirement for diligence is the same.

The specifics of the service depend on the legal form:

1. Small limited companies (Aktiebolag) – require a full annual report (Årsredovisning) filed with the Swedish Companies Registration Office (Bolagsverket).
2. Associations – in small economic associations (Ekonomisk förening), transparency towards members and specific audit rules are key.
3. Sole traders – although accounting is simplified, the owner is personally liable, which makes a clean separation of personal and business finances essential.

The table below shows the differences in accounting requirements depending on the type of business activity.

Taxes and settlements with the Tax Authority (Skatteverket)

Dealing with the tax authority is part of everyday business life. Correct tax settlements determine financial liquidity. The corporate income tax rate in 2026 is 20.6%. This is a competitive rate compared to many EU countries, but the tax base is defined very rigorously.

VAT and refunds

VAT in Sweden (Moms) is the area where errors are easiest to make, particularly in intra-EU transactions. Professional accounting covers not only the calculation of tax but also the procedures for claiming tax refunds or recovering overpaid VAT – which is critical for the company’s cash flow.

Declarations and deadlines

Depending on turnover, VAT returns are filed monthly, quarterly or annually. On top of this, there is an obligation to submit an annual tax return (Inkomstdeklaration 2 for companies). Any delay in submitting data to the tax authority results in automatic penalties and interest charges on the tax account.

Permanent establishment and financial operations

For foreign companies, the concept of permanent establishment is crucial. An incorrect assessment of whether a company has a permanent establishment in Sweden can lead to tax arrears in relation to income tax, property tax or VAT.

The role of an accountant goes beyond data entry here. It includes advising on how to conduct all financial operations in compliance with local currency and tax law. This covers, among other things, the correct documentation of loans between the company and its shareholder (the so-called förbjudna lån – prohibited loans), which are severely penalised under Swedish law.

Why choose a professional accounting firm?

Handling your own accounting in Sweden is possible, but risky. Changing regulations, the language barrier (despite widespread use of English, official correspondence is in Swedish) and the specifics of the banking system mean that outsourcing is the safest option.

A good accounting firm in Sweden operates proactively – it does not just record documents but analyses financial results, warning of potential liquidity issues or suggesting cost optimisation within the bounds of the law. It is a partner that allows you to focus on growing your business, relieving management of the burden of administrative responsibility.

Summary

If you are looking for a partner to take full responsibility for your company’s finances, we invite you to contact the experts at Revea. We will analyse your situation and implement standards that will give you peace of mind.

For a Polish entrepreneur entering the Scandinavian market, the tax system of our northern neighbours can come as quite a surprise. It is not even the bureaucracy itself – which is highly digitalised in Sweden – but the real cost of employment. If you are planning expansion or already operating there, the key term you will need to know inside out is employer social security contributions in Sweden (arbetsgivaravgifter).

In 2026, the trend continues whereby the employer bears the main burden of social insurance. Below we break down these costs in detail, explain the differences when posting workers, and advise on when you might pay less.

How much are employer contributions in Sweden in 2026?

In Sweden, there is no split between a contribution deducted from the employee’s salary and one paid by the company in the same way as in Poland. Here, the employee pays income tax (municipal and national), while the company covers full social insurance on top of the gross salary. Standard employer contributions in Sweden amount to 31.42% of gross pay.

What does this mean in practice? If you agree a salary of 40,000 SEK gross with an employee, your actual cost is more than 12,500 SEK higher – which you must pay over to the Swedish Tax Authority (Skatteverket).

What does the charge consist of?

The 31.42% is made up of several different types of insurance. It is worth knowing exactly what you are paying for, particularly in the context of any potential overpayment or corrections. The table below shows the breakdown of social insurance contributions (averaged figures for a standard working-age employee).

Individual components may be subject to minor adjustments depending on the current budget decisions for 2026, but the total typically hovers around 31.42%.

Will you always pay 31.42%? Reliefs and exceptions

The Swedish tax system promotes the employment of certain social groups. As a result, the level of payroll surcharges is not always the same.

In the past, Sweden frequently applied discounts for people entering the labour market (e.g. aged 15–18). In 2026, it is worth checking whether contributions for seasonal workers during the summer period are lower – this is common practice.

Employing a pensioner in Sweden is highly advantageous. In such cases, employer contributions drop sharply and generally cover only the pension insurance component (approx. 10.21%).

If your company carries out innovative (research and development) activities in Sweden, you may be eligible to apply for a reduction in contributions.

Polish company working in Sweden – posted workers or a branch?

This is the most common dilemma: if I send employees out on contract, do I have to pay Swedish employment contributions?

The principle is straightforward, but comes with many exceptions. If a Polish company posts a worker to provide services in Sweden:

Up to 183 days per year – the employee is generally taxed in Poland and you pay ZUS social contributions in Poland (on the basis of form A1).

Over 183 days or “personnel hire” – the situation becomes more complex. Since 2021 (continuing into 2026), Sweden takes a very strict approach to the so-called economic employer concept. Even if the worker is formally employed in Poland but works under the direction of a Swedish entity and for its benefit, a tax liability may arise from the very first day.

If a permanent establishment arises in Sweden, employees are hired on local terms, or long-term contracts are in place, employer contributions become your obligation.

Registering as an employer with Skatteverket

To pay contributions, you must register as an employer with Skatteverket. You can apply for F-skatt (for business owners) or register solely for VAT and employer purposes. From that point on, you are required to submit monthly reports.

Declarations and deadlines – AGI (Arbetsgivardeklaration)

The Swedish system is unforgiving of the tardy but transparent for the organised. The key document is the AGI (Arbetsgivardeklaration) – the individual-level employer declaration.

In the monthly declaration (typically due by the 12th of the month for the previous month) you must report: gross salaries paid, income tax withheld from the employee, employer contributions calculated, and any taxable benefits (company car, accommodation). Everything is done electronically.

If your company does not have a Swedish registration number but posts workers and must withhold tax (SINK or standard), you are also required to submit these reports.

How much can a mistake cost per year?

Penalties for late submission of declarations or late payment are automatic. Interest accrues from the first day of delay. In the event of an incorrect calculation – for example, understating the contribution base – the authority may impose an additional surcharge (skattetillägg), which is typically 20% or 40% of the undeclared amount.

Summary

When planning operations in Sweden and budgeting for 2026, for every net salary you want to offer an employee you must add: Swedish employee income tax (approx. 30%, though this varies by municipality – kommunalskatt), employer contributions (approx. 31.42% of gross), and any additional insurance (FORA), often required under collective agreements (Kollektivavtal).

Accounting in Sweden demands precision. Incorrectly classifying a salary component as non-taxable can result in having to pay back social insurance contributions with interest even years later. If your business is moving into a phase of permanent presence in the Swedish market, a consultation with our accounting firm is an investment that pays for itself in peace of mind and tax security.

Starting a business in Sweden or posting workers there often raises the same questions:

which authorities do you need to register with, who is responsible for what, and what obligations does this create?

The Swedish administrative system is transparent, but employer obligations are spread across several key institutions. A lack of knowledge about their respective roles can lead to delays, formal errors, and ultimately sanctions or costly corrections.

Below is an overview of the most important Swedish authorities that every employer should know — along with a practical explanation of what obligations arise in relation to each.

The Swedish Tax Agency – the hub for taxes and employees

Skatteverket

Skatteverket is one of the most important authorities for companies operating in Sweden. Almost every business activity, salary payment, or employment relationship creates obligations toward this agency.

What Skatteverket handles:

• company registration for tax purposes
• issuing F-tax certificates (F-skatt)
• VAT registration
• reporting salaries and employee data
• receiving tax returns

Why it matters:

For employers, Skatteverket is central to payroll, reporting, and employee taxation. Errors in reporting frequently result in retroactive corrections and additional costs.

The Swedish Companies Registration Office – the formal side of business

Bolagsverket

Bolagsverket is responsible for the formal existence of companies in Sweden and their registered information.

What Bolagsverket handles:

• company registration (e.g. Aktiebolag – AB)
• registration of board members and directors
• receiving annual financial statements
• registering changes to company structure

Why it matters:

Without correct registration at Bolagsverket, a company cannot operate fully — many subsequent obligations (banking, taxes, contracts) depend on it.

The institution managing collective insurance

Fora

Fora administers collective insurance under collective bargaining agreements, in particular for employees covered by the SAF-LO system.

What Fora handles:

• reporting employee salaries
• calculating and administering collective insurance contributions
• updating employee records

Why it matters:

For many employers, obligations toward Fora arise automatically when hiring employees covered by collective agreements. Failure to report can result in surcharges and retroactive corrections.

The Work Environment Authority – posting and workplace safety

Arbetsmiljöverket

Arbetsmiljöverket is responsible for working conditions and workplace safety in Sweden.

What Arbetsmiljöverket handles:

• registration of posted workers in Sweden
• the requirement to have a contact person in Sweden
• supervision of health and safety regulations
• on-site workplace inspections

Why it matters:

For companies posting workers, Arbetsmiljöverket is often one of the first authorities to deal with. Failure to register a posting can result in administrative fines.

The Social Insurance Agency – Sweden's equivalent of a social security office

Försäkringskassan

Försäkringskassan manages Sweden's social insurance system.

What Försäkringskassan handles:

• sickness benefits
• parental and family benefits
• coordination of social insurance systems

Why it matters:

For employers, this authority is primarily relevant in the context of sick leave, absence management, and employee insurance — especially in international employment situations.

The construction sector union – essential for building companies

Byggnads

Companies operating in the construction industry or posting workers to Swedish construction sites need to be aware of the role of Byggnads.

What Byggnads handles:

• representing construction sector workers
• monitoring compliance with collective agreements
• inspecting employment conditions and wages
• on-site interventions at construction projects

What obligations an employer may have:

• applying the conditions set out in collective agreements
• providing payroll and employment documentation
• cooperating during on-site inspections

Why it matters:

Inspections in the Swedish construction sector are frequent, and non-compliance can lead to disputes, project delays, and additional costs.

Why knowing the Swedish authorities genuinely reduces risk

The Swedish administrative system is built on a clear division of responsibilities — but in practice this means:

• obligations are spread across multiple authorities
• a single formal error can have consequences across several agencies
• a lack of awareness leads to delays and corrections

For foreign companies and employers posting workers, understanding the full institutional landscape — not just individual obligations — is key.

Posting workers to Sweden means that employees of a foreign employer temporarily perform work on Swedish territory. From an operational perspective, it is crucial to understand that payroll processes must comply with Swedish law throughout the entire posting period.

This applies in particular to:

• payroll calculation and processing,
• working time records,
• reporting and data archiving,
• consistency of documentation for inspection purposes.

Remuneration of Posted Workers in Sweden

One of the employer's fundamental obligations is to ensure that the posted worker's remuneration complies with Swedish regulations.

In practice, this means taking into account:

• working time and rest period standards,
• minimum pay conditions,
• sector-specific allowances and benefits arising from the nature of the work.

Sweden does not have a single statutory minimum wage. In many industries, pay levels and supplements are set by collective agreements (kollektivavtal). For payroll purposes, this means that pay must be correctly reconciled with the employment contract, actual hours worked and the payroll register.

Working Time Records in Sweden – What Employers Must Maintain

Working time records are one of the most frequently inspected areas when posting workers to Sweden.

Under applicable regulations:

• standard working time is 40 hours per week,
• overtime is an exception and subject to limitations,
• working time must be recorded in a transparent and verifiable manner.

The most common practical issues include:

• manual timekeeping records,
• lack of hour-approval procedures,
• discrepancies between time records and payroll.

With a larger workforce, even minor errors in time records can lead to retrospective corrections and increased inspection risk.

Payroll When Posting Workers to Sweden

Processing payroll for workers posted to Sweden is more complex than standard domestic payroll. It requires, among other things:

• calculating pay based on actual hours worked,
• accounting for allowances and changes during the pay period,
• preparing corrections in the event of errors or changes to working conditions.

The greater the number of posted workers, the more important it becomes to have:

• automated processes,
• a single source of data,
• quality control of payroll both before and after salary calculation.

Documentation and Reporting When Posting to Sweden

An employer posting workers to Sweden should maintain complete and well-organised documentation covering, among other things:

• payroll registers,
• working time records,
• terms and conditions of employment,
• posting periods.

This documentation must be:

• consistent,
• up to date,
• available in the event of an inspection.

Incomplete documentation or inconsistent data are among the most common causes of problems when posting workers to Sweden.

Common Mistakes When Posting a Large Number of Workers

Companies posting workers to Sweden most commonly struggle with:

• lack of a consistent payroll system,
• manual processes that do not scale with the number of workers,
• frequent retrospective corrections,
• data discrepancies between different countries.

These issues grow in proportion to the scale of posting and generate additional operational costs.

Why Organised Payroll is Critical

For companies posting a large number of workers to Sweden, payroll ceases to be purely an administrative function. It becomes an element of:

• risk management,
• regulatory compliance,
• cost control,
• operational stability.

Accurate working time records, correct payroll processing and complete documentation are the foundation of safe, long-term worker posting to Sweden.

Summary

Posting workers to Sweden requires far more from an employer than one-off formalities at the start of a project. In practice, correct payroll processing, accurate working time records and consistent documentation are what determine whether operations run smoothly.

A lack of organised HR and payroll processes quickly leads to corrections, increased inspection risk and difficulties in managing costs. On the other hand, a well-structured payroll system – based on a single data source and automated processes – significantly reduces operational risk and provides a solid foundation for cross-border business.

For companies operating internationally, posting workers to Sweden should be treated as an ongoing operational process that requires continuous monitoring and regular updating – not a one-off administrative task.

Do you need support with payroll or documentation for posted workers? Contact us at Revea – we help companies navigate Swedish regulations and set up compliant payroll processes.

Sweden is often perceived as a high-tax country. This makes it all the more surprising for many people – especially foreigners – to discover that there is no inheritance or gift tax here. This is a solution that has been in place for years and represents a significant difference compared to many other European countries.

However, the absence of such a tax does not mean that inheritance and wealth transfer issues are completely tax-neutral. In practice, what matters is not only the moment of receiving assets, but also what happens with them later – and in what legal and international context we find ourselves.

Why doesn't Sweden have inheritance and gift tax?

Inheritance and gift tax was abolished in Sweden in 2005. It was deemed costly to administer while simultaneously leading to undesirable consequences – including hindering family business succession and estate planning.

Since that moment, the mere fact of receiving an inheritance or gift does not create a tax obligation, regardless of the asset value or degree of kinship.

What does this mean in practice for someone receiving assets?

A person who receives an inheritance or gift in Sweden:

• does not pay tax on their value,
• does not report them as income in their tax return,
• does not file a separate tax return solely for this reason.

However, this does not mean there are no formalities. In the case of inheritances, civil law procedures still apply, such as preparing a bouppteckning (estate inventory) or registering ownership changes, e.g., real estate or shares.

When can tax consequences arise?

Although receiving assets itself is tax-free, taxation may appear at a later stage. This most commonly concerns situations when inherited or received assets are sold.

In such cases, capital gains tax arises, calculated on the difference between the sale price and the so-called historical value. Importantly, in the case of inheritances and gifts, the acquirer "inherits" the tax history of the asset – and thus also its original acquisition price.

In practice, this may mean higher tax upon sale, even if the acquisition itself was untaxed.

Gifts and business activities

Particular caution is required for gifts made in relationships connected with business activities. Transferring assets between a company and its owner or a related person is not always treated as a gift in the tax sense.

Depending on circumstances, it may be considered, for example, as remuneration, dividend or other taxable income. In such situations, the absence of gift tax in Sweden does not apply.

Inheritances and gifts in an international context

For persons living in Sweden but possessing assets abroad – or vice versa – the international context is crucial.

Although Sweden does not levy inheritance and gift tax, other countries may impose it, for example due to the location of assets, the tax residence of the deceased or citizenship.

Therefore, in cross-border situations, it's always worth checking whether tax obligations don't arise outside Sweden.

Significance of gifts and inheritances in family law

It's also worth remembering that inheritances and gifts – despite the absence of taxation – have significance from the perspective of family law. They may affect, among others:

• division of property upon divorce,
• settlements between heirs,
• the right to a reserved portion (laglott).

For this reason, their form and documentation are often as important as tax aspects.

Common misconceptions

In practice, there is often a belief that since Sweden has no inheritance and gift tax, these matters are completely "invisible" to the tax system. Meanwhile, Skatteverket is interested in tax consequences that may appear later, not the mere fact of receiving assets.

Summary

Sweden offers very favorable solutions regarding inheritances and gifts. The absence of tax on their receipt provides great freedom in estate planning. At the same time, it's worth remembering that taxation may appear at a later stage or in an international context.

A conscious approach and prior analysis allow avoiding misunderstandings and unexpected costs.

Revea – support in tax and international matters

At Revea, we help clients understand the tax implications of inheritances and gifts in Sweden and in international relations – clearly, calmly and without unnecessary complications.

If you would like to discuss your situation, we invite you to contact us.

‍

Sweden has for many years remained an attractive market for foreign entrepreneurs – both in the service sector, as well as project-based, technological and construction industries. An increasing number of companies are executing contracts here, seconding employees or collaborating with Swedish clients on a permanent basis.

In 2026, the taxation rules for foreign companies in Sweden remain largely stable, however the practice of their application is becoming increasingly systematized. The Swedish Tax Agency (Skatteverket) places great emphasis on ensuring that business activities conducted on Swedish territory are correctly classified for tax purposes – especially regarding the place of work performance, employer status and reporting obligations.

For foreign companies, this means the necessity of a conscious and thoughtful approach to their tax obligations, even before starting operations or executing a project in Sweden.

In this article, we explain what tax obligations may apply to foreign companies operating in Sweden in 2026 and what is worth paying attention to in practice.

When can a foreign company be subject to taxation in Sweden?

A foreign company is not always automatically subject to taxation in Sweden. The tax obligation arises only when certain conditions are met, particularly when the company:

• performs work physically on Swedish territory,
• employs workers who perform work in Sweden (also temporarily),
• executes projects or services requiring presence in Sweden,
• has or may be considered to have a permanent establishment (fast driftställe),
• meets the conditions of so-called limited tax liability.

In practice, the decisive factor is the place where work is actually performed, not solely the company's registered office or the country where invoices are issued.

Registration of a foreign company in Sweden

Depending on the nature of operations, a foreign company may be required to register with Skatteverket as:

Employer (arbetsgivare) – if it pays salaries for work performed in Sweden.

F-tax taxpayer – if the activity is of a permanent nature or the company independently handles tax settlements.

F-tax is also significant for relations with Swedish clients.

VAT taxpayer (momsregistrerad) – in case of services or supply of goods subject to VAT taxation in Sweden.

It's worth emphasizing that registration itself does not always mean an obligation to pay income tax, but almost always involves reporting obligations.

Obligations of a foreign employer

If a foreign company employs workers performing work in Sweden, an obligation may arise to:

• register as an employer,
• withhold preliminary tax (preliminärskatt),
• report salaries to Skatteverket.

In standard cases, when an employee does not have an individual tax decision, a preliminary tax rate of 30% is applied.

However, some situations may be subject to exceptions, for example based on:

• double taxation agreements,
• special arrangements (e.g., Öresund agreement),
• work performed entirely outside Sweden.

Each case requires individual analysis.

Obligation to submit "special information"

Foreign companies that do not have a permanent establishment in Sweden but conduct activities related to the Swedish market may be required to submit annual "special information" (särskilda uppgifter).

The purpose of this obligation is to enable Skatteverket to assess whether:

• there is an obligation to file a tax return,
• the company should be registered as an employer,
• a tax obligation arises in Sweden.

The deadline for submitting information is the same as the deadline for tax returns.

Permanent establishment (fast driftställe)

If a foreign company's activity in Sweden is of a permanent nature and involves physical presence – for example, through an office, technical facilities, long-term project or local personnel – a permanent establishment may arise.

In such a case, the company is treated as an entity conducting business in Sweden and is subject to Swedish taxation and accounting rules.

VAT in the operations of foreign companies

Foreign companies may be required to register for VAT in Sweden, among others, when:

• they provide VAT-taxable services in Sweden,
• they sell goods on Swedish territory,
• they have a warehouse or inventory in Sweden,
• they provide services to private individuals.

The applicable VAT rates are 25%, 12% and 6%, depending on the type of activity.

Cooperation with Swedish clients

If a foreign company performs work physically in Sweden and does not have F-tax, the Swedish client may be required to withhold 30% preliminary tax from the remuneration.

Therefore, in practice, F-tax is often a condition for starting cooperation.

Work performed outside Sweden

If all work is performed outside Swedish territory, and the company has no personnel or infrastructure here, as a general rule, no Swedish tax obligation arises, even if the client is Swedish.

Summary

For foreign companies operating in Sweden in 2026, the key factors are:

• correct assessment of the place where work is performed,
• proper registration with Skatteverket,
• distinction between tax obligations and reporting-only obligations,
• conscious management of the relationship with Swedish clients.

Revea – support for foreign companies in Sweden

At Revea, we help foreign entrepreneurs safely and transparently conduct business in Sweden – from initial analysis, through registrations, to ongoing settlements and contact with Skatteverket.

If you want to be sure that your business in Sweden is properly structured from a tax perspective, we invite you to contact us.

‍

The IT sector is one of the pillars of the Swedish economy. Technology companies, startups and development teams have long attracted global capital, and demand for highly qualified specialists continues to rise. As the industry evolves, the tax landscape changes with it — especially in areas connected to international work, remote setups and cross-border operations.

In 2026, several trends and regulatory developments are particularly important for IT businesses operating in Sweden or delivering projects for Swedish clients.

Remote work and distributed teams — new tax standards

Tech companies increasingly hire specialists working from different countries — including Poland. In practice, this means you must be able to:

• determine where social security contributions should be paid,
• clarify the employer’s obligations in Sweden and abroad,
• handle cost treatment and reimbursement linked to remote work,
• report employment correctly and on time.

In 2026, the Swedish Tax Agency (Skatteverket) continues to emphasize that the key factor is the place where the work is actually performed, unless rules on postings (secondments) or EU exceptions apply.

Obligations for foreign IT companies providing services in Sweden

Companies outside Sweden — including Polish software houses — may be required to:

• register as an employer in Sweden,
• pay Swedish social security contributions for employees working in Sweden,
• handle wage tax-related reporting,
• report to Skatteverket within the PAYE framework where applicable.

For software houses delivering projects on-site or in a hybrid model, these obligations are especially relevant.

Tech startups and ownership structures — what still applies

Many Swedish tech companies use holding structures that can:

• support scaling and new investments,
• enable more efficient capital gains taxation,
• improve long-term planning of profit distributions,
• protect intellectual property.

Sweden’s tax system continues to be favourable for holding companies in several contexts — including, for example, how share disposals may be treated.

Taxation of IT specialists — key risk areas

Salaries in the tech sector are often above market averages, making correct classification and reporting crucial. Typical focus areas include:

• correct calculation of social security contributions,
• cross-border employment and payroll handling,
• EU rules for posting/secondment where relevant,
• proper classification of B2B contractor vs. employment.

Misclassification can lead to tax arrears and liabilities — affecting both the worker and the employer.

R&D relief as a cost factor (but not the main topic)

Many tech businesses make use of Sweden’s R&D relief (Forskningsavdrag). In this article, however, it is only one part of the broader tax ecosystem, not the main focus.

For some IT companies it can be relevant — but not all technology activity automatically qualifies as R&D.

Tax trends in IT for 2026

Key observations for the year ahead:

• greater importance of cross-border work setups,
• more software houses supporting Swedish clients from abroad,
• more frequent reviews of “where the work is performed” and where it should be taxed,
• increased relevance of PAYE reporting for foreign employers,
• clearer approaches to remote work after the pandemic years,
• stronger focus on compliance in tech and digital services.

Summary

Sweden’s IT sector is growing fast, and its working models make tax matters more complex than in many traditional industries. Remote work, international teams, hybrid delivery and the increasing number of foreign providers mean that tax preparedness is essential.

Tech companies should continuously monitor obligations connected to employee taxation, payroll reporting, social security contributions and cross-border activity — and make sure documentation and classifications are correct.

Revea supports IT companies across Sweden

We can help you:

• clarify tax obligations for IT employees,
• manage teams working from different countries,
• assess when a company must register as an employer in Sweden,
• handle full accounting and advisory services for tech companies,
• support Polish software houses delivering services to Swedish clients.

Contact us — we’ll be happy to review your specific setup.

08-678 18 40 or info@revea.se